Control of Documents
The QualityWeb 360 Document Control module allows you to centralize, organize, and secure all your documents electronically. From downloadable reports to version control, you'll have the peace of mind of always working with the correct and approved information.
QualityWeb 360
Start transforming your document management
Managing documentation through shared drives, email chains, and paper archives leads to version confusion, unauthorized access, and outdated documents reaching the production floor. The Document Control module in QualityWeb 360 gives your team a centralized platform to create, review, approve, and distribute every document electronically — with full version history and access controls. When documents are scattered, the risk isn't just confusion — it's signing off on a process with an outdated revision. Having every document traceable, current, and accessible from one place is also the foundation of what ISO 9001 expects when it comes to documented information. Whatever device you're on, whatever site you're working from, the right version is always one click away.
Key benefits for your company
Documentation always up to date and available in the cloud.
Every approved document is stored in a centralized cloud repository accessible from any device. Version control ensures your team always works with the latest revision, eliminating confusion caused by outdated files.
Guaranteed compliance with ISO standards and audits.
A structured review-and-approval workflow satisfies ISO 9001 clause 7.5 in full. Auditors can verify revision history, approval signatures, and distribution records in seconds.
Save time with quick searches and automatic reports.
Full-text search and smart filters let you find any document in seconds, no matter how large your catalog. Automatic scheduled-review reminders reach document owners before deadlines.
Enhanced security with advanced permissions and watermarks.
Role-based access ensures each user only sees documents relevant to their process area. Controlled-copy watermarks and print tracking prevent unauthorized distribution of sensitive materials.
Guaranteed compliance with ISO standards and audits.
A structured review-and-approval workflow satisfies ISO 9001 clause 7.5 in full. Auditors can verify revision history, approval signatures, and distribution records in seconds.
Module highlights
Customer satisfaction
Customers
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How It Works
Add a new document to the catalog with its type, owner, and scheduled review date.
Route it through the defined approval chain — each approver receives an automatic notification.
Once approved it becomes the active version; controlled copies can be printed with watermarks or sent by email.
Team members find documents by searching keywords or browsing their assigned process area.
The system notifies owners before review deadlines; overdue reviews appear in dashboard alerts.
Previous versions are archived with full change history, providing complete ISO 9001 clause 7.5 evidence.
Frequently Asked Questions
Resolve common questions with a single click
All approved documents are backed up automatically in a cloud repository, so no information is lost even if a device fails. The version history retains every previous revision, making past content always recoverable. Scheduled review dates prevent documents from becoming outdated without notification. When an auditor requests evidence, the complete lifecycle of every document — creation, approval, and distribution — is instantly available.
A centralized repository eliminates scattered versions across shared drives, email attachments, and printed binders. Everyone accesses the same current version, reducing errors caused by outdated information. Full-text search and filters let you find any file in seconds by type, process, or keyword. When an audit occurs, you retrieve exactly the documentation requested without scrambling through folders.
The version control system automatically archives previous revisions and surfaces only the current approved version for daily use. Access permissions prevent unauthorized editing, and no version can replace another without passing through the defined approval workflow. Automatic review reminders prompt document owners to revisit files before they expire. This directly supports the ISO 9001 clause 7.5 requirement for controlled documented information.
ISO 9001 clause 7.5 requires documented information to be available, protected, and controlled. This system provides a complete digital trail of every document action, making compliance straightforward during internal or external audits. Auditors can verify that documents are current, properly approved, and accessible without requiring you to compile evidence packages manually. Certification bodies gain confidence when they see a systematic, auditable document management process in place.
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