Control of Documents
The QualityWeb 360 Document Control module allows you to centralize, organize, and secure all your documents electronically. From downloadable reports to version control, you'll have the peace of mind of always working with the correct and approved information.
QualityWeb 360
Start transforming your document management
Managing documentation through shared drives, email chains, and paper archives leads to version confusion, unauthorized access, and outdated documents reaching the production floor. The Document Control module in QualityWeb 360 gives your team a centralized platform to create, review, approve, and distribute every document electronically — with full version history and access controls. When documents are scattered, the risk isn't just confusion — it's signing off on a process with an outdated revision. Having every document traceable, current, and accessible from one place is also the foundation of what ISO 9001 expects when it comes to documented information. Whatever device you're on, whatever site you're working from, the right version is always one click away.
QualityWeb 360 is ISO 9001 document control software (clause 7.5) for small and mid-sized companies: every document with its current version, approval workflow, review dates and full history, in the cloud. Public pricing and a 60-day guarantee on annual plans.
Key benefits for your company
Documentation always up to date and available in the cloud.
Every approved document is stored in a centralized cloud repository accessible from any device. Version control ensures your team always works with the latest revision, eliminating confusion caused by outdated files.
Guaranteed compliance with ISO standards and audits.
A structured review-and-approval workflow satisfies ISO 9001 clause 7.5 in full. Auditors can verify revision history, approval signatures, and distribution records in seconds.
Save time with quick searches and automatic reports.
Full-text search and smart filters let you find any document in seconds, no matter how large your catalog. Automatic scheduled-review reminders reach document owners before deadlines.
Enhanced security with advanced permissions and watermarks.
Role-based access ensures each user only sees documents relevant to their process area. Controlled-copy watermarks and print tracking prevent unauthorized distribution of sensitive materials.
Guaranteed compliance with ISO standards and audits.
A structured review-and-approval workflow satisfies ISO 9001 clause 7.5 in full. Auditors can verify revision history, approval signatures, and distribution records in seconds.
Module highlights
Which plan includes it?
The Document Control module is included from the Basic plan, and also in Standard and Premium.
Customer satisfaction
Customers
Users per plan (unlimited in Premium)
of server availability
How It Works
Add a new document to the catalog with its type, owner, and scheduled review date.
Route it through the defined approval chain — each approver receives an automatic notification.
Once approved it becomes the active version; controlled copies can be printed with watermarks or sent by email.
Team members find documents by searching keywords or browsing their assigned process area.
The system notifies owners before review deadlines; overdue reviews appear in dashboard alerts.
Previous versions are archived with full change history, providing complete ISO 9001 clause 7.5 evidence.
Excel vs QualityWeb 360
| In Excel or Drive | In QualityWeb 360 | |
|---|---|---|
| Which version is current? | Several copies in folders and emails; nobody knows which one is right | One active version; previous ones are archived with their history |
| Approvals | Paper signatures or scattered emails | Approval workflow with automatic notification to each approver |
| Overdue reviews | You find out during the audit | Reminder to the owner before the due date |
| Controlled copies | Uncontrolled printouts | Watermarked copies or copies sent from the system |
Frequently Asked Questions
Resolve common questions with a single click
One that gives you the current version, an approval workflow, change history and access control in one place, because that is what clause 7.5 asks for. QualityWeb 360 does it in the cloud with nothing to install: you upload the document, it gets approved in the system and becomes the only active version, with previous versions archived for the auditor.
You upload your current documents to the catalog with their type, owner and review date, and from then on every change goes through the approval workflow. You don't redo anything: you organize what you already have. If you have a large library, we quote the initial upload during the demo.
All approved documents are backed up automatically in a cloud repository, so no information is lost even if a device fails. The version history retains every previous revision, making past content always recoverable. Scheduled review dates prevent documents from becoming outdated without notification. When an auditor requests evidence, the complete lifecycle of every document — creation, approval, and distribution — is instantly available.
A centralized repository eliminates scattered versions across shared drives, email attachments, and printed binders. Everyone accesses the same current version, reducing errors caused by outdated information. Full-text search and filters let you find any file in seconds by type, process, or keyword. When an audit occurs, you retrieve exactly the documentation requested without scrambling through folders.
The version control system automatically archives previous revisions and surfaces only the current approved version for daily use. Access permissions prevent unauthorized editing, and no version can replace another without passing through the defined approval workflow. Automatic review reminders prompt document owners to revisit files before they expire. This directly supports the ISO 9001 clause 7.5 requirement for controlled documented information.
ISO 9001 clause 7.5 requires documented information to be available, protected, and controlled. This system provides a complete digital trail of every document action, making compliance straightforward during internal or external audits. Auditors can verify that documents are current, properly approved, and accessible without requiring you to compile evidence packages manually. Certification bodies gain confidence when they see a systematic, auditable document management process in place.
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10+ years in the market · 200+ companies · Available in English, Spanish and Italian · 60-day guarantee on annual plans: if it's not for you, we refund your money.